Paperless Social Care: Safer, More Efficient and Already Happening


Soon, all organisations delivering government funded services will have to be paperless. The aim is for this to happen by 2020. Yet there’s no reason why paperless social care shouldn’t happen tomorrow.

If we genuinely want to deliver safer, more efficient care, that transformation can’t come soon enough.
Every piece of paper-based information is something that can be lost or stolen. It is something that can’t be universally updated; so different people may be left holding different versions. And paper-based information isn’t available instantly every time somebody needs it.

Paper forms waste precious time. They increase the risk of errors. Information captured on paper is then handled at least once more if records are transferred to a database or spreadsheet.

The technology you need to liberate yourself from paper records is here today. It’s proven – and it will pay for itself through greater efficiency.

Imagine what else you could do if you could complete staff rosters in ten minutes. How much time it would save if you didn’t need to spend time transposing information from paper to Excel or Access? What if timesheet and billing data was collected automatically as staff check in and out of appointments?

Paperless social care is also safer for service users. Up-to-date care plans accessed via a smartphone and the ability to update MAR charts instantaneously online make care delivery safer.

Why isn’t every care provider paperless already?

If the benefits are so obvious and change is required anyway, why hasn’t every provider gone paperless already?

These seem to be the main objections:

  • Cost. Yes, there’s a software licence fee. But compared to the efficiency savings this is insignificant. With cloud technology there’s no need to invest in expensive servers or hardware.
  • Security. What’s more secure: service user data kept in a filing cabinet, on laptops or USB sticks, in the boot of a car… Or data stored in the most secure data centre in the UK and protected by military grade encryption?
  • Change. Paperless social care doesn’t mean changing forms or processes – unless you choose to take the opportunity to review how you work. Existing forms and processes can be automated so you don’t have to retrain your team.

Don’t take our word for it

CareForIT is being featured in a series of Skills for Care conferences focused on making social care digital. Gary Kent from New Key – a domiciliary care provider in Totnes – is one of the headline speakers. He’ll be explaining how he used CareForIT to become a paperless care provider. He’ll outline the benefits this has delivered to his organisation and to service users.

The conferences are in London on March 4 and Manchester on February 25.

If you can’t get to the conferences, book an online demo.  We’ll be happy to show you how easy it is to become a paperless care provider right now.  

We are also holding a Webinar on March 7 at 2.00pm.  Click below: see for yourself how going paperless will help you deliver better, more efficient care. 

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